Emerald Isle Publishing Privacy Policy

Emerald Isle Publishing is committed to protecting the privacy and security of the personal data of our authors, reviewers, editors, and other users of our academic journal publication services. This Privacy Policy outlines how we collect, use, disclose, and protect your information when you interact with our online platform and avail of our services, including academic journal publication, editorial services, peer review management, digital archiving, journal design and layout, and circulation and marketing for scholarly journals.

1. Information We Collect

We collect various types of information in connection with the services we provide:

• Information You Provide Directly: This includes personal data you voluntarily submit when you register an account, submit a manuscript, participate in peer review, subscribe to newsletters, or otherwise communicate with us. This may include your name, contact details (email address, postal address, phone number), institutional affiliation, ORCID iD, research interests, and professional qualifications.
• Information Related to Service Use: When you use our online platform, we may automatically collect certain information about your device and usage patterns. This includes IP address, browser type, operating system, referring URLs, pages viewed, and the dates and times of visits. This data helps us understand how our services are used and to improve their functionality.
• Information from Third Parties: We may receive information about you from third-party services relevant to academic publishing, such as scholarly databases or institutional partners, where permitted by law and contractual agreements.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To Provide and Manage Our Services: This includes processing manuscript submissions, facilitating peer review, managing editorial workflows, publishing academic content, and providing access to our digital archives.
• Communication: To communicate with you about your submissions, peer review invitations, service updates, and relevant information about our journals and publications.
• Improvement and Development: To understand how users interact with our platform and services, allowing us to improve user experience, develop new features, and enhance the quality of our publishing activities.
• Compliance and Security: To comply with legal obligations, enforce our terms and conditions, and protect the security and integrity of our online platform and data.
• Marketing and Promotion: For circulation and marketing activities related to our scholarly journals, such as informing you about new publications or services that may be of interest, always offering an opt-out option.

3. Data Sharing and Disclosure

We do not sell your personal data. We may share your information in the following circumstances:

• With Editors and Peer Reviewers: Necessary information (e.g., author names, affiliations, manuscript content) is shared with editors and peer reviewers to facilitate the academic peer review process.
• Service Providers: We may engage third-party service providers (e.g., for hosting, data analysis, payment processing, professional typesetting, digital archiving) to perform functions on our behalf. These providers are obligated to protect your data and use it only for the purposes for which it was disclosed.
• Legal Requirements: We may disclose your information if required to do so by law, in response to a court order or subpoena, or if we believe such action is necessary to comply with legal obligations, protect our rights, or ensure the safety of our users or the public.
• Academic Integrity: Information may be shared to uphold academic integrity, including checking for plagiarism or ethical breaches, often involving the use of specialized software.

4. International Data Transfers

As a global publishing house, the data we collect may be transferred to, and stored at, a destination outside of the European Economic Area (EEA) for processing by our international service providers or collaborators. We implement appropriate safeguards such as standard contractual clauses approved by the European Commission or rely on adequate country decisions to ensure that your personal data remains protected to standards equivalent to those within the EEA.

5. Data Security

We implement robust technical and organizational measures to protect your personal data from unauthorized access, accidental loss, destruction, or alteration. These measures include encryption, access controls, internal policies, and regular security audits. While we strive to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. For published materials, certain metadata and author information is retained indefinitely as part of the scholarly record.

7. Your Rights

Under GDPR and other applicable data protection laws, you have the following rights regarding your personal data:

• Right to Access: To request a copy of the personal data we hold about you.
• Right to Rectification: To request correction of inaccurate or incomplete personal data.
• Right to Erasure (Right to be Forgotten): To request the deletion of your personal data under certain conditions.
• Right to Restrict Processing: To request that we limit the way we use your personal data.
• Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: To object to the processing of your personal data for direct marketing purposes or certain other situations.
• Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable data protection laws.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on this page and updating the "last updated" date. We encourage you to review this Privacy Policy periodically.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: